09/10/2013
The Assistant Manager is ensuring smooth working conditions to the JTS as a responsible person for the general administration of the day-to-day operation, assisting the Deputy Director and the staff of the JTS, and is providing/organizing all internal and external secretarial services to all members of staff.
► Tasks
To carry out all general office work (correspondence, mailing, mailing and address lists, external communication, photocopying, file-keeping, responding to general public requests)
To assist in compiling and administering data/documents/information for internal use and information to the JTS (staff working/attendance sheets, staff calendar, internal meetings (minutes), holiday sheets)
To organize/monitor of travel arrangements for all JTS staff members
To independently answer to general public requests
To handle the daily mail and courier services, handling special postal services
To take care of visitors to the office
► Profile
Employment criteria
University degree (economics, public administration, law, technical or other)
at least 1 year of experience in working with the public
fluent in spoken and written English
fluent in spoken and written Romanian
► Assets
good understanding and knowledge of the programme area
knowledge of one or more additional national languages spoken in JOP territory (Romania, Ukraine, Republic of Moldova)
work experience in a public and/or private financial organization or institution
ambition to work in an international environment
very good computer skills: MS Office including Excel and PowerPoint, Internet
very good communication skills, creative and problem-solving oriented
a good team worker
well organized, able to self manage and prioritize his/her tasks
► Available: 1 (at JTS headquarters in Iasi)
► Terms of employment
The position is based on a short term contract, during the maternity leave of the current employee.
► Application procedure
The deadline for submitting the application folder is November 8, 2013 at 16:00 hours (Romanian time).
Please declare on the envelope: Application for the JOP RO-UA-MD – Assistant Manager
Only those applications received by the closing date to this vacancy announcement will be eligible for consideration.
